When a site is setup for Communication only, a shared employee login allows you to create a generic login for all employees to share so that they can access high level benefit summaries, documents and announcements that are added/stored to the site. This is used when individual employees are not loaded into employee navigator.
To add/manage a shared employee login, go to the company's Employees tab and click on Manage Shared Employees. To add a new one, click on the link for 'add a shared employee'. You will asked to input the following information:
- First Name
- Last Name
- Client Class
- Hire Date
- Shared UserName
- Shared Password
Note: If a company has more than one class with different benefits, eligibility rules, costs, etc., you will need to setup a shared employee for each class and provide ees with the shared login for their corresponding class.
Once setup, the HR user can provide ees with the login information for the shared employee so that they can login and view the site information.
Similar to the Login Widget feature, there is also the option to setup a Shared User Login Widget. This is intended to be used on a shared corporate intranet to enable employee login access to a shared user without entering in the user name and password. Remember, shared users all use the same user name and password.
To setup the Shared User Login Widget, go to your agency's Branding tab> Login Widgets then Login Widgets> Snippet 3 - A Login Button For Shared Users.
*If your group is set up as Professional Enrollment and you want to be able to use something similar to the Shared Employee feature to show prospective employees about their benefits, we suggest you create one or two demo employees and give the username and password to the prospective employees.