Latest News about ACA
Employee Navigator intends to make the transmission to the E-file provider available by Friday, Jan 29. In the meantime, Employee Navigator will continue to release updates and strongly advises customers to utilize our pre-transmission audit tool to identify and correct data issues and preview form data.
What’s available in Employee Navigator as of January 26, 2016
- Override Line 14 & Line 16 values
- Ability to import low cost plan costs by employee (Line 15)
What’s available in Employee Navigator as of January 15, 2016
- Ability to print 1095 data to a PDF for review
- Identification during the pre-transmission audit of employees with an unaffordable offer of coverage or a non-qualifying offer with no 4980H Safe Harbor
- Identification during the pre-transmission audit of dependents in self-funded plans with missing or invalid demographic data
What’s available in Employee Navigator as of January 12, 2016
- New Navigation for the ACA tab to better identify what’s involved in ACA Setup, ongoing management of employees (the “ACA Console”), and ACA Reporting
- Treating defined contributions as employer contributions
- Override of Business Unit/EIN in which employee will be reported, using the new ACA Reporting Business Unit on the Employee Profile
- Multiple improvements to the pre-transmission audit process
January 4, 2016
As expected, the IRS issued Notice 2016-4 on December 28th extending the deadline for 2015 ACA reporting. In particular:
- The deadline for sending employees the 2015 Form 1095-C and Form 1095-B has been pushed back from February 1st to March 31st.
- The employer forms (1094-C and 1095-C) are now due June 30th if filed electronically and May 31st if filing in paper form
Less noticed was an announcement on December 31st that the IRS replaced its data testing system and this new system will become available on January 19th for approved transmitters to begin testing. We have also learned the IRS will not be accepting data until January 20th. The release of a new testing system so close to the filing deadline indicates the IRS is having significant issues with the quality of their data and that major software providers are having problems generating data.
Employee Navigator’s ACA team has decided to allow customers to complete the preparation of all IRS forms; however, we will not activate the final step, the actual e-file, until January 20th. This decision was made after we learned the data will not be transmitted to the IRS by our e-filing partner until January 20th at the earliest. We are taking these steps because we believe that when the IRS begins accepting data, the initial batches will overwhelm the IRS’s system and there will be significant errors. We will use the next few weeks to further refine our software, add a few new features and continue to improve our data checks.
Even though the filing deadline has been extended, we still recommend that over the next few weeks, you (and your clients) should import employees into the system, assign ACA Classifications, build Health Plans (as necessary), and update employee Enrollment data. We also recommend using Employee Navigator form preview for employees to check for missing data and to double-check Line 14 and 16 codes.
Remember, even if your groups aren’t using Employee Navigator for full benefit administration, you can still add them into the system for ACA reporting.